IAAP OKC Chapter

Board Meeting

Agenda – May 2, 2006

OGE - 420 South Broadway, OKC, OK  73109

 (405) 553-2283

5:30 p.m. - 6:30 p.m.

 

 

I.                     Meeting Called to Order:............................................................... Katy Brodbeck

........... Time called to order................................................................................. 5:40 p.m.

Attendees:

Katy Brodbeck, 2005-2006 President

Judi Ellis, 2005-2006 President-Elect (Absent)

Lacey Courtney, 2005-2006 1st VP Membership

Christine Cecil, 2004-2005, 2005-2006 2nd VP Programs

Debbie Horton, 2005-2006 Treasurer

Carol Haymans CPS/CAP, 2004-2005, 2005-2006 Secretary

 

II.                   President......................................................................................... Katy Brodbeck

By-Laws—The Board did a quick review of the by-laws since the membership will be voting on them at the May meeting.

OKC Chapter Shirts—Orders for our chapter shirt must now contain the A-O Division name under the IAAP logo—due to franchise requirements. Katy will bring the order form to the May meeting.

Nominations Committee—Denise Brewer CPS will chair this committee. Since the May meeting is when we nominate our officers for the next year, Denise will need the bios of those nominees. Katy will forward these to Denise for introduction to the membership.

A-O Division Annual Meeting in Beaver’s Bend—Lacey Courtney will be the delegate and Carol Haymans CPS/CAP will be the alternate from the OKC Chapter.

June OKC Chapter Meeting—The new officers for 2006-2007 will be introduced and presented at this meeting.

Each new officer nominee—Katy recommended that each outgoing officer make a point of contacting/getting to know the nominee for replacement to allow ease of transfer of information so that the new officer will feel comfortable asking questions, as needed.

 

III.                  President-Elect......................................................................................... Judi Ellis

     May and June 2006 Chapter Meetings— Due to the illness of Judi Ellis, Katy will chair the May and June OKC Chapter Meetings.

.... President-Elect nominee Teresa Flurry will not be able to attend the May chapter meeting due to a prior commitment.

....

IV.               1st Vice President (Membership)................................................. Lacey Courtney

New Members—Lacey reported that we have two new members. There are also three ladies who have decided to join: Kathy Freeman, Amy Noblin, and Ruth Bondoni.

Wright Business School visit—Lacey and Marsha Bryan CPS/CAP visited with about 30 students during the daytime and 12 to 15 students in the evening. Lacey reported that the meeting went well. One problem seems to be another affiliation that the students join. Also, there may be a lack of support from the staff.

 

V.                 2nd Vice President.......................................................................... Christine Cecil

................. May and June Chapter Meetings—May meeting will be a business meeting, and the June meeting will be officer installation.

................. Meeting location—Will remain at the Fire Mountain Grill on N. Penn.

................. Incoming board reception and new member orientation—Will be at the County Line on May 11, 5:30 to 7:30 p.m., come-and-go.

................. Midwest City Trophy—There has been confusion over the years with this organization—multiple accounts have been set up and disorganization appears to reign. This is where we ordered/purchased the EOTY and MOY plaques. Christine suggests that the incoming board members use another company or take extra effort to try to straighten out the problems.

................. 2nd Vice President nominee Debi Moore—Will be the person Christine will get to know and share information with for the transition.

 

VI.               Treasurer......................................................................................... Debbie Horton

      Budget Dollars—Debbie gave us a working balance of $6,128.50 after APD deposits, lunches, and shirt orders. Debbie has had a difficult time trying to reconcile banking records with incomplete information. She has now subscribed to online banking in order to receive copies of earlier records.

      Administrative Professionals Day—There were 42 attendees to the APD seminar.

      Member of the Year (MOY)—It is too soon to discuss the availability of funds to finance our MOY Lacey Courtney’s expenses to the 2006-2007 IAAP Convention in Reno, Nevada, in August. The Chapter will send Katy as the delegate and Judi will attend as the alternate.

      Software purchase—Debbie purchased the upgraded Quicken 2004 software that we discussed at the last meeting.

      Treasurer nominee Jennifer Markham—Will be the person Debbie will get to know and share information with for the transition.

 

VII.              Secretary..................................................................... Carol Haymans CPS/CAP

Chapter evaluations—There were approximately 23 evaluations (4 unsigned)—all were really good, positive remarks.

Sunshine Fund—Update/status (last month’s collection brought the total to $398.98); sent $75.00 to IAAP Headquarters for support for the Retirement Trust Foundation, the building fund, and the student chapter fund, leaving a balance of $323.98.

Secretary nominee Denise Brewer CPS—Is well known by Carol Haymans CPS/CAP and to whom transitional information will be exchanged.

 

VIII.            Announcements

Next Chapter Meeting..................................................... 05/11/06

Next Board Meeting......................................................... 05/23/06

 

IX.              Meeting Adjourned.................................................................................. 6:54 p.m.